*BYLAWS Proposed 01/25/03
Section 1. Name: The name of this organization is REGION ONE. of the AMERICAN IRIS SOCIETY.
Section 2. Affiliation: Region One is a region of the American Iris Society, (AIS) operating within the AIS.
Section 1. Region One shall be organized and operated exclusively for the purposes described in section 501(c)(3) of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section 2. The purposes of Region One shall be to carry out the purposes of the American Iris Society in the following manner: to develop the science of horticulture and any activities related to the study, propagation and culture of the genus Iris; to stimulate and foster interest in horticultural pursuits, conservation and protection of these plants; to cooperate with other organizations, public and private, in education in the science of horticulture of all those interested in learning any phase of the genus Iris, by any and all means which may be determined from time to time by the Executive Council of Region One, within the geographical area consisting of Region One of the American Iris Society as presently or in future constituted. These shall include, but are not limited to:
Encouragement and support of scientific research, including those
pertaining to the solution of diseases related to but not necessarily exclusive to the genus Iris, and investigation and conservation of the genus in the wild;
Collection, compilation and publication of data concerning the history, classification, breeding, hybridizing, and culture of Irises; and
Education of the public through exhibitions, public display gardens, published standards for judging, and local, area, regional and national meetings open to the public.
Section 3. Notwithstanding any other provisions of these bylaws, Region One shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (b) by an organization contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
Section 4. No Substantial part of the activities of Region One shall consist of carrying on propaganda, or otherwise attempting to influence legislation except as otherwise provided by section 501(h) of the Internal Revenue Code, and Region One shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign , on behalf of, or in opposition to, any candidate for public office.
Section 5. Inurement of income . No part of the net earnings of Region One shall inure to the benefit of, or be distributable to, its members, directors, officers, or other private persons, except that Region One shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these articles.
ARTICLE III - MEMBERSHIP
Section 1. Any individuals who are members of AIS, including youth members, and who reside within the boundaries of Region One as established by the AIS, shall be members of Region One without payment of additional dues.
Membership privileges and years shall conform to those of the American Iris Society.
ARTICLE IV - MEETINGS
Section 1. There shall be at least two general meetings of Region One membership each year held for the purpose of Iris education, appreciation, and culture, one held in the spring /summer and the other held in the fall. These meetings shall be rotated around the area comprising Region One insofar as possible. Local societies may extend invitations to host these regional meetings; the invitations shall be submitted to the Executive Council for final decision on acceptance.
Section 2. The Executive Council shall meet prior to the general meeting and at such other times as the president shall designate.
Section 3. A business meeting dealing with financial and/or administrative affairs of Region One shall be held in conjunction with the fall general meeting. A business meeting at the spring general meeting may be called by the Regional Vice President (RVP).
Section 4. Additional meetings, general or business, may be held when deemed necessary by the RVP with approval of the Region One Executive Council, or upon petition by ten percent of the individual members of Region One. Notice of time, place, and purpose of the meeting shall be mailed to each member at least ten days in advance of such meeting.
Section 5. All meetings shall be called by the RVP and shall be conducted in conformity with procedures established by the Regional Executive Council.
Section 6. Committees shall meet as needed at the call of each chairman.
Section 7. Roberts Rules of order, Revised, shall be the parliamentary authority.
ARTICLE V - OFFICERS
Section 1. The elected officers shall consist of the following: President - RVP, Vice President - Assistant RVP, Secretary, and Treasurer .
Section 2. The President – RVP shall preside at all meetings of Region One and of the Executive Council and shall have general supervision of the work of the organization, and shall appoint the chairmen of standing and special committees, with the exception of the nominating committee. He/she shall be an ex-officio member of all appointive committees. He/she shall fulfill duties as published in the AIS Handbook for Regional Vice Presidents, shall represent Region One at the annual meeting of the AIS, and shall fulfill all duties as published by the AIS and imposed by these bylaws. Attendance at the fall meeting of the AIS Board is not mandatory.
Section 3. The Vice President – Assistant RVP shall perform the duties of the RVP in case of his/her absence from a meeting and shall fulfill other duties as determined by the Regional Executive Council. He/she shall fill the un -expired term of the President - RVP in case of a vacancy, and it is expected but not mandatory that the Vice President - Assistant RVP shall be nominated for President - RVP for the succeeding term.
Section 4. The Secretary shall keep the minutes of membership business meetings, Executive Council meetings and submit copies of the membership business meetings to the Region One Bulletin Editor for publication. He/she shall conduct all correspondence referred to him/her and shall perform all other duties as determined by the Executive Council.
Section 5. The Treasurer shall keep account of and report on all monies of Region One. He/she shall receive and disburse all Region One funds as directed by the RVP. An annual financial report shall be submitted for publication in the Region One Bulletin, but is not to be published on the internet.
ARTICLE VI - EXECUTIVE COUNCIL
Section 1, The affairs and business of Region One shall be managed by an Executive
Council. The Executive Council shall consist of the elected officers, the immediate Past-RVP, The President of each affiliate. The following committee chairpersons shall be affiliate members and will not be able to vote, the Judges Training Chairperson (JTC) (if the JTC position is not currently held by the Assistant RVP), the Bulletin Editor, and the Regional Youth Chairperson. The Executive Council may adopt rules and regulations governing its meetings and methods of transacting its business.
Section 2. The Executive Council shall have the authority to conduct business via electronic mail, provided there are adequate standing rules in place to protect the integrity of the deliberative process.
Section 3. In the event of a vacancy in any office, the Executive Council shall appoint a successor to serve until the next annual meeting and until his/her successor is elected and qualified.
ARTICLE VII - COMMITTEES
Section 1 There shall be the following Standing Committees, the chairperson of each appointed annually by the President: judges’ training and appointment of judges; youth program; exhibitions; finance; and auction ; membership; publications; and Warburton Medal program.
Section 2. The Nominating Committee, shall nominate a slate of officers and one Nominating Committee member each year. In the event of a premature vacancy in the Nominating Committee, the remaining members shall also nominate a successor to fill the unexpired term.
Section 3. The Judges Training Chairperson (JTC). The JTC shall maintain records of each judge and prospective judge, approve all judges training schools in advance, and obtain copies of all school rosters and exam papers following training. The JTC will send a judge’s activity report form to each judge annually. He/she shall send recommendations to the AIS Chairperson of Judges Training no later than September One annually, with a copy of the report to the RVP.
Section 4. The publications committee shall have charge of editing and publishing such material as is directed by the Executive Council.
Section 5. Regional Youth Chairperson (RYC), Shall provide youth news to the regional Bulletin Editor, write youth nominations for awards, and work to assure the continued interest of those in this age group.
Section 6. The program committee shall plan well-balanced programs for the general meetings, based on the purposes, interests, and needs of the membership.
Section 7. Special committees may be appointed by the President as the need arises.
Section 8. Chairmen of other standing and special committees shall preside at meetings of their committees and shall stimulate and carry on the work for which the committee is responsible.
ARTICLE VIII - Elections
Section 1. The nominating committee, of three members, shall be elected annually by a show of hands at the annual meeting, one member each year, each member serving three years and during his third term acting as chairman. The first nominating committee shall be elected at the meeting of organization, with one member to serve for one year, one for two years, and one for three years.
Section 2. Officers and members of the nominating committee shall be elected by
a show of hands at the annual meeting, following presentation of the nominating committee’s report containing the proposed slate of officers.
Section 3. Additional nominations may be made from the floor at the annual meeting, followed by a show of hands or, at the request of a majority of the members present and voting, by secret ballot.
Section 4. The proposed President shall be recommended to the Board of Directors of the American Iris Society for appointment as Regional Vice-President.
Section 5. No person shall be elected to the same office for more than three consecutive years, except the secretary and the treasurer.
ARTICLE IX – FINANCES
Section 1. No funds of Region One shall be used for salaries or other compensation for officers or members of Region One except that a payment to the RVP (one person) as partial reimbursement of expenses incurred in representing Region One at the spring and fall meetings of the AIS are to be made as follows: the registration fee for the AIS convention, and travel and lodging expenses for the fall AIS Board Meeting up to an amount voted by the membership. To be eligible for such reimbursements, the RVP must attend the respective AIS Board of Directors meeting and the Board of Counselors meeting.
ARTICLE X - QUORUM
Section 1. Twenty Members present and voting at a meeting shall constitute a quorum.
Section 2. Four members of the Executive Council shall constitute a quorum, one of whom must be the President – RVP or the Vice President – Assistant RVP.
ARTICLE XI - AMENDMENTS
Section 1. These bylaws may be altered or amended by a two-thirds vote of the members present and voting at any general meeting of the organization. Notice of such proposed amendments having been given at a previous meeting and sent in writing to each member at least ten days before the general meeting in which action is to be taken, provided a quorum is present.
ARTICLE XII - DISSOLUTION
Section 1. Upon the dissolution of Region One, its assets remaining after payment, or provision for payment, of all debts and liabilities of Region One shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code or shall be distributed to the American Iris Society or organizations of the American Iris Society if they are exclusively organized and qualify as an exempt organization under section 501 (c)(3) of the Internal Revenue Code .